Document Controller

Job Purpose

The role of Document Controller at Basatin Landscaping is pivotal in ensuring effective management, organization, and control of project and operational documentation within the Operations – Construction department. Based in Abu Dhabi, this position supports smooth project execution through meticulous oversight of documentation workflows and compliance with relevant quality and regulatory standards.

Roles, Responsibilities & Duties

• Maintain and oversee the accurate filing and archiving of all project documentation, ensuring easy retrieval and version control.
• Coordinate and implement QA/QC documentation procedures in collaboration with project teams to ensure compliance with company and industry standards.
• Facilitate communication and information flow between various stakeholders including contractors, suppliers, and internal departments to support efficient project progress.
• Assist in the preparation and distribution of reports, drawings, and specifications related to landscaping, irrigation, and utility services.
• Monitor and update the document management system regularly, ensuring data integrity and security.
• Support site supervision teams with timely access to technical documentation necessary for landscaping execution and MEP coordination.
• Ensure accountability by tracking documentation deadlines and expiry dates, taking appropriate action to maintain compliance.
• Work collaboratively within the Operations – Construction team, fostering a culture of teamwork and customer focus.

Qualification

• Successful candidates will typically have completed a relevant certification or diploma related to document control, construction management, or administrative support. Familiarity with landscaping, irrigation, and utility services documentation is highly advantageous. A foundational understanding of Tech & Data Fluency is desirable, as modern document control increasingly relies on digital systems and software.
• Competencies that will support success include a strong action-oriented mindset, excellent communication skills, and a solid grasp of QA/QC procedures.
• Professional development opportunities may include training on advanced document management software and project coordination techniques aligned with landscaping and construction sectors.

Experience & Skills

• Ideal candidates will bring proven experience in document control or similar administrative roles within construction or landscaping industries, with a strong understanding of MEP coordination and site supervision processes. Experience in managing project documentation within a customer-focused operational environment is essential.
• Key skills include effective teamwork, ability to manage multiple document workflows simultaneously, and ensuring strict compliance with regulatory and quality standards. Familiarity with irrigation system setup and landscaping project execution documentation will be beneficial.
• Proficiency with document management software, data entry accuracy, and effective communication with diverse teams are critical to this role. The candidate should demonstrate reliability, accountability, and a proactive approach to problem-solving in a dynamic operational setting.